Understanding Price Books in quote•hapily

Use Case for Price Books

Selling in different regions: Imagine a company that sells products in multiple regions, each with its own pricing strategy. By creating regional Price Books, the company can assign appropriate pricing to customers based on location, ensuring consistency and accuracy in quotes.

Simplifying product catalogs by team: Some businesses have multiple sales teams that handle different product lines. By using separate Price Books, businesses can restrict product visibility so that each sales team only sees the products relevant to them. This prevents errors, streamlines sales processes, and ensures that the right teams quote the right products.

Assigning Price Books to Quotes

Assigning the correct Price Book to a quote ensures that the appropriate pricing is applied. Here's how to do it:

Automatic Assignment via Quote Rules:

Administrators can set up Quote Rules that automatically assign a specific Price Book to a quote based on predefined conditions, such as customer location or deal size. Learn more

Manual Selection by Users:

Users can manually select the appropriate Price Book when creating a quote. This ensures flexibility in cases where unique pricing is required.

Assigning Products to Price Books

Organizing products within Price Books allows for tailored pricing strategies. To assign products to a Price Book:

In quote•hapily:

- Navigate to the "Price Books" section in the quote•hapily Admin app.
- Select the desired Price Book and add products by searching for them by name, product type, or SKU.

In HubSpot:

- quote•hapily adds a "quote•hapily Price Book" field to the Product object in HubSpot. By editing this field, you can assign products to specific Price Books directly within HubSpot.

Price Book Adjustment Options

By default, the price of a product is set to the price in HubSpot. Price Books allow you to adjust that price in several ways:

Override by Amount

You can change the price directly by choosing "Override by Amount."

Override By Percentage

You can adjust the price as a percentage of the standard price from HubSpot.

Volume Pricing

You can set the unit price of line items based on the quantity purchased.

Note: Volume pricing is based on the quantity of all similar SKUs when determining the volume tier.

Pricing Tables

Pricing Tables allow you to set the unit price based on the value of a line item property. The table can be based on either an enumerated property (i.e. Dropdown Select, Radio, etc) or a numeric property.

Pricing Table based on enumerated properties

If you select an enumerated property, each option for that property will be displayed in the table. You can specify a value for each option in the table. Prices aren't required for each option, but if the Sales Rep chooses a value that does not have a price, an error will be displayed in the quote builder and the quote will not be able to be submitted.

Pricing Table based on numeric properties

If you select a numeric property, you will be able to enter a value range and a corresponding price. You can specify a value for each option in the table. If the Sales Rep enters a value that falls outside of the defined ranges, an error will be displayed in the quote builder, and the quote will not be able to be submitted.

Tips and Best Practices

Clear Naming Conventions:
- Use descriptive names for Price Books to easily identify their purpose or target audience.
Regular Reviews:
- Periodically review and update Price Books to ensure pricing remains accurate and competitive.
Leverage Automation:
- Utilize Quote Rules to automate the assignment of Price Books, reducing manual errors and increasing efficiency.